Structure of Meetings


The agenda is prepared by the President. The President should be contacted prior to the meeting regarding items to be added to the agenda. This is particularly important for committee chairpersons who may have decisions pending that need discussion or action.


The minutes should be read prior to the meeting. The President will call for additions and corrections. These are handled by general consent. If there are none, the minutes stand approved. There is no need to vote on their acceptance.


The Treasurer's report is given at each meeting. This is also accepted by general consent, and does not need further approval. The budget, however, does need approval of both the Executive Board and the General Membership.

Reports should be prepared in written form and submitted to the Secretary prior to presenting orally. Committee chairpersons may make suggestions and/or motions that arise out of their reports. If the issues require lengthy debate the President may ask that the items be dealt with at another point on the agenda.


  1. Reading (done individually prior to the meeting) and approval of the minutes
  2. Reports of Officers, Boards and Standing Committees
  3. Reports of special (ad hoc) committees
  4. Unfinished or Old Business
  5. New Business
  6. Adjournment of meeting

*Please contact Laura Hynes, president, for agenda items prior to the Executive Board Meetings. All Executive Board Member and Committee Chair Reports shall be submitted electronically to the Recording Secretary, Barbara Verga, by 12 noon on the day of the Executive Board Meeting.

*Please contact Laura Hynes if you are unable to attend the Executive Board Meetings.

  • Tuesday, May 07, 2019 at 05:30 PM · 2 rsvps
    Maywood Public Library in Maywood, NJ

    Executive Board Meeting

    Agenda will be set by the association president.

  • Monday, May 20, 2019 at 04:00 PM · $35.00 USD · 5 rsvps
    The Fiesta in Wood-Ridge, NJ

    General Membership Meeting

    Please join us for an afternoon/evening of networking and education.  At this meeting we will be honoring our retirees and awarding scholarships.  The topic of this meeting is to be determined.   Please RSVP by 3 pm on Friday, May 17, 2019 so that the caterer can be given an accurate headcount and the correct amount of any handouts can be printed.  Late registrations and walk-in registrations will be subject to a late fee. Only cash/checks will be accepted the day of the program.

    *If you are a BCSNA member and will be retiring this year, please notify Beverly Vandenberg as soon as possible. Her contact information can be found under the "About Us" tab in the Member Support section.